Approved on October 11, 2015 SB272 adds a section to the California Public Records Act that requires local agencies to create a catalog of Enterprise Systems by July 1, 2016 with annual updates.

A software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following:

  • A multi-departmental systems or systems that contains information collected about the public.
  • A system that serves as an original source of date within an agency.

An Enterprise System does not include the following:

  • Information Technology security systems, including firewalls and other cybersecurity systems.
  • Physical access control systems, employee identification management systems, video monitoring and other physical control systems.
  • Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas or water or sewer functions.
  • Systems related to 911 dispatch and operation or emergency services.
  • Systems that would be restricted from disclosure by Section 6254.19.
  • The specific records that the information technology system collects, stores, or exchanges or analyzes.

Requirements
Create a catalog of enterprise systems that contain:

  1. Current system Vendor
  2. Current system product
  3. System’s purpose
  4. A description of categories or types of date
  5. The department that is prime custodian of the data
  6. The frequency that system data is collected
  7. The frequency that system date is updated
  • To make the catalog publicly available upon request.
  • To post the catalog in a prominent location on the agency’s website.